|
Archive Solutions
Ltd. (ASL) provides a cost effective, secure and simple
solution to all aspects of Corporate Archiving and Record
Management.
We appreciate that with your need to concentrate
on your core business, dealing with issues of record management
can become a burden to your organisation. We make it our
business to alleviate this burden by providing you with
an appropriate solution to your Record Management needs.
Records Management is essentially inventory
control, which means knowing what you have, where it is,
how to find it when you need it, retaining its integrity,
when to get rid of it and ensuring at all times they remain
confidential. There is always much more to the system than
just putting records out of sight and out of mind. Records
Management embodies four processes:
- Indexing includes
identification, classification and description of the
records.
- Packaging includes
selecting the method, mode and media of filing.
- Tracking includes
an automated system for locating and action prompting.
- Disposing includes
advising the client on retention schedules, migration
of data or destruction of records, and proof of the destruction.
We have conducted extensive research into various record
management systems and solutions from Europe and the United
States and have designed what we believe to be the most
suitable and flexible option for East Africa.
Life cycle of a record
This diagram depicts a typical life cycle
of a record. A record begins as a document when it is controlled
by its author and goes through a myriad of activity during
this stage. At a point, it ‘converts’ into a
record when the content in the document is of a nature that
it can stand the test of time. This record is now the preserve
of the corporate entity and can take the form of a physical
document, electronic mail, desktop authored document or
an electronic representation of a physical document.
|
