Digital Services
Paper to Electronic Conversions
- Client Web Access
Paper to Electronic Conversions
Electronic records are data in a form that can be read
and processed by a computer and/or other electronic devices
with digital memories. Electronic Records can be electronic
mail, desktop-authored documents or an electronic representation
of a physical document. Electronic record keeping involves
the use of a computer to create, retrieve, analyze, transmit,
manage, preserve or delete records. Digital archiving of
records is a growing trend, which offers unparalleled opportunities
to fully manage your organisations critical information
assets.
Scanning methodology flow chart
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Records are removed from the archive. |
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The records removed are assigned a
bar code reference and label, containing file index
information. |
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The digital information is then stored
in optical disc drives and on the server. It is indexed
and catalogued, thus creating a digital archive.
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The records are then scanned and converted into
digital format. |
Client Web Access
ASL provide an Internet solution for our customers to
manage their boxes, files and digital records that are stored
with us. This service offers unparalleled opportunity to
fully manage your organization’s critical information
assets.
Key Benefits
- Builds a centralized database providing
World Wide Access.
Closed loop system that interfaces with ASL’s software
and is accessible around the World.
- Database structures/indexing attributes
are designed specifically for our customer’s needs.
- Track and Maintain customer specific
Retention Schedules.
- Group Security: Users only have access
to their departmental information.
- Function Security: Users can only perform
tasks assigned by the client administrator.
- Work Orders are created automatically
at the records centre.
- Cost Effective.
Digital archiving solution is a hosted and fully managed
solution.
- Secure.
Electronic records are stored offsite in secure data centre.
- Integrates with existing process.
Automatically archive office documents.
- Easy to use.
No special software is required by the user.
Functionality
(Gives our customers the tools to manage their account)
- Users can do their own data entry
(Box and File level).
- Users can request/retrieve boxes and
files.
- Users can create reports online for
immediate viewing and printing on their computer.
- Users can request pickups and returns.
- Users can create custom searches and
queries and export results in 7 different file formats
for use on their PC.
- Users can process items for Destruction.
- Users can process items for Permanent
Withdrawal.
- Users can even order empty cartons.
Storage - Indexing
- Retrieval - PRMS
- Digital Services |
