Your Archiving Challenges |
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Given that information must be retained, for legal or audit
protection, or due to standard practice….
- Do you have sufficient space
to store your records?
- Do you have safe
storage space that protects valuable records
from hazards like environmental degradation, fire, flood,
theft and sabotage?
- Do you find it difficult to keep track
of where your records are?
- Do you experience difficulty in retrieving
records?
- Do you dispose
of aged records that you are no longer legally bound to
retain?
- Do you appreciate the need for electronic
storage of data?
- Are you records confidential?
If so, are you satisfied that they are safe from intrusion?
- Does your company have a comprehensive
disaster management plan
to help you recover important records?
Research has been conducted on the economic costs of poor
record keeping, and has turned up interesting statistics…
- Paperwork is the largest overhead
expense in any organisation.
- Managers spend an average of 4 weeks
a year searching for or waiting on misfiled, mislabeled,
untracked or lost information.
- 90% of records, once filed, are never
referred to again.
- Two thirds of records in organisations
without records management, may be removed from offices,
and either destroyed as being obsolete or transferred
to lower cost off-site facilities.
- Companies typically misfile 2% to 7%
of their paper and electronic records.
- Computer users spend 7.5% of their
time on a PC looking for files.
- Large organisations lose a document
every 12 seconds.
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